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At Xuchang Wig, order confirmation is the stage where an approved product specification becomes a formal manufacturing order.
Before bulk production begins, we make sure the customer and factory have a clear understanding of the product, specifications, quantity, price, packaging, delivery requirements, and other important order details.
This step is particularly important for OEM, private-label, and customized wig orders. A clear order confirmation helps prevent misunderstandings and gives the production team a reliable reference for manufacturing.
Our process is straightforward:
Product Confirmation → Specification Confirmation → Quantity Confirmation → Price Confirmation → Packaging Confirmation → Delivery Confirmation → Order Confirmation → Production
The first step is confirming exactly which product will be manufactured.
The order may include:
Human Hair Wigs
Synthetic Wigs
Hair Bundles
Hair Extensions
Closures
Frontals
Hair Toppers
Hairpieces
Men's Hair Systems
Wig Accessories
For standard products, the product model or product reference may be sufficient.
For customized products, the final approved sample and specifications are used as the product reference.
For example:
Product: 13×4 Lace Front Wig
Hair Material: Human Hair
Hair Texture: Body Wave
Length: 20 Inch
Color: Natural Black
Density: 180%
Lace: HD Lace
Cap Size: Medium
The purpose is to ensure that the product being ordered is clearly identified before production starts.
Once the product has been identified, all important specifications are confirmed.
This is particularly important for customized orders because a product can have many different variations.
Depending on the product, specifications may include:
Hair Material
Hair Type
Hair Texture
Hair Length
Hair Color
Hair Density
Lace Type
Lace Size
Cap Construction
Cap Size
Hairline
Baby Hair
Parting
Accessories
For hair bundles and extensions, specifications may instead include weight, attachment type, weft construction, pieces per pack, and other applicable details.
The final specification provides a clear manufacturing reference.
If the order involves a customized sample, the approved sample is confirmed before bulk production.
The customer may have reviewed the sample for:
Hair quality
Texture
Length
Color
Density
Lace
Cap construction
Overall appearance
Finishing
If changes were requested during sampling, the final version must be confirmed before the order enters production.
The approved sample can then be used together with the written specifications as a reference for the bulk order.
This is particularly useful for OEM and private-label products.
The exact order quantity is confirmed before production.
For example:
| Product | Quantity |
|---|---|
| 13×4 Lace Front Wig | 500 pcs |
| Hair Bundles | 300 pcs |
| Lace Closures | 200 pcs |
For orders containing multiple colors, lengths, or textures, the quantities for each variation should also be clearly confirmed.
For example:
| Length | Color | Quantity |
|---|---|---|
| 18 Inch | Natural Black | 100 pcs |
| 20 Inch | Natural Black | 200 pcs |
| 22 Inch | Natural Black | 200 pcs |
Accurate quantity confirmation helps the factory prepare materials and organize production correctly.
Before an order is confirmed, the final price is reviewed according to the agreed product specifications and quantity.
The price can depend on:
Product type
Material
Hair type
Length
Texture
Density
Lace
Construction
Quantity
Packaging
Branding
Customization
A customized product may have a different price from a standard product.
Likewise, different lengths, densities, materials, and packaging requirements can affect the final order value.
The quotation and final order details should therefore correspond to the same product specifications.
Minimum order quantity is confirmed according to the specific product and customization requirements.
Standard products and customized products may have different MOQ requirements.
For example, a standard wholesale product may have one MOQ, while customized packaging, special colors, or newly developed products may require different quantities.
Confirming MOQ before production allows customers to plan their purchasing quantities more effectively.
Payment terms are confirmed before production begins.
The order confirmation should clearly establish the agreed payment arrangement and the conditions for starting production.
For customized orders, production normally begins after the required order confirmation and payment conditions have been completed.
Clear payment terms help both the customer and factory understand when the order officially enters the production stage.
Packaging requirements are confirmed before production whenever possible.
Standard packaging can be used for wholesale orders, while private-label customers may require customized packaging.
Packaging options may include:
Wig Boxes
Hair Bags
Extension Boxes
Product Labels
Hang Tags
Brand Cards
Instruction Cards
Custom Printed Boxes
Custom Printed Bags
For private-label orders, customers may provide their own artwork or branding requirements.
The packaging specification should be confirmed before production so that the required materials can be prepared in time.
For OEM and private-label orders, branding is an important part of order confirmation.
The customer may need to confirm:
Brand Name
Logo
Label Design
Packaging Design
Hang Tags
Product Cards
Instruction Cards
Other Brand Materials
Any approved artwork should correspond to the final product and packaging requirements.
Once branding details are confirmed, the factory can proceed with the applicable production and packaging preparation.
Many wig orders contain multiple variations.
For example, the same product may be ordered in different:
Lengths
Colors
Textures
Densities
Cap Sizes
These variations need to be clearly listed in the order.
For example:
Product: 13×4 Lace Front Wig
| Length | Color | Density | Quantity |
|---|---|---|---|
| 18 Inch | Natural Black | 180% | 100 |
| 20 Inch | Natural Black | 180% | 150 |
| 22 Inch | Natural Black | 180% | 150 |
| 24 Inch | Natural Black | 180% | 100 |
This makes the production requirement much clearer than simply stating "500 wigs."
Production lead time is confirmed according to the product, quantity, customization, and current production requirements.
Standard products may have a different production schedule from newly developed OEM products.
Customized products may require additional preparation for:
Materials
Sampling
Labels
Packaging
Special colors
Custom components
The customer and factory should therefore confirm the expected production schedule before the order enters manufacturing.
For repeat orders, established specifications can often make the ordering process more efficient.
Before shipment, the factory needs the correct delivery information.
Customers should provide the necessary shipping details according to the agreed shipping arrangement.
Important information may include:
Destination Country
Delivery Address
Consignee Information
Contact Information
Shipping Method
The shipping arrangement may depend on the destination, order volume, urgency, and buyer's requirements.
Confirming this information in advance helps avoid unnecessary delays after production is completed.
Before production begins, the complete order should be reviewed.
The customer and factory should confirm:
Product
What is being manufactured?
Specification
What exact materials and product characteristics are required?
Quantity
How many pieces of each variation are required?
Price
What is the agreed price?
Packaging
What packaging and branding are required?
Delivery
When is the order expected to be completed and shipped?
Shipping
Where should the order be delivered?
This final review creates a clear basis for manufacturing.
Standard wholesale orders are generally simpler.
For an existing product, the customer may only need to confirm:
Product
Quantity
Color
Length
Other variations
Price
Packaging
Delivery requirements
Once these details are confirmed, the order can proceed directly to production.
For repeat customers purchasing an established product, the existing product specification can also be used as a reference.
OEM orders usually require more detailed confirmation.
A customized order may include:
Product construction
Hair material
Hair type
Texture
Length
Color
Density
Lace
Cap
Accessories
Packaging
Branding
The approved sample and final specification should be confirmed before production.
This ensures that the factory has a clear manufacturing reference.
Private-label orders require additional attention to branding and packaging.
The order may include:
Product Specification
The actual wig or hair product requirements.
Branding
Logo, labels, and brand information.
Packaging
Boxes, bags, cards, tags, and other packaging materials.
Quantity
The quantity of each product and variation.
Artwork
Approved artwork and packaging designs.
Confirming these details before production helps prevent packaging or branding errors.
After the order is confirmed, the final order information becomes the production reference.
The production team needs to know exactly what to manufacture.
The reference may include:
Product specifications
Approved sample
Quantity
Color chart
Packaging specifications
Branding information
Special instructions
This information helps connect the sales process with factory production.
A well-defined production reference is especially important for large and customized orders.
Customers should carefully review the order before production begins.
If changes are required after confirmation, they should be communicated as early as possible.
Changes may affect:
Price
Quantity
Materials
Production time
Packaging
Shipping schedule
For example, changing the hair length or density after materials have already been prepared may require additional production adjustments.
Early communication gives the factory a better opportunity to accommodate changes.
Quality begins before production.
A clear order specification provides the basis for quality inspection later.
For example, if the order confirms:
20 Inch / Body Wave / Natural Black / 180% Density / HD Lace
these specifications can later be used as references when the finished products are inspected.
This creates a direct connection between:
Order Confirmation → Production → Quality Inspection
The clearer the order information, the clearer the quality requirements.
For long-term customers, order confirmation becomes easier as products are established.
A repeat order may simply reference an existing product specification.
For example:
Repeat the approved 13×4 Body Wave Wig, 20 Inch, Natural Black, 180% Density.
The factory can use the established specification and previous product reference to organize the new order.
If the customer wants to change a specific detail, the change should be clearly identified.
For example:
Same as previous order, but change the length from 20 Inch to 22 Inch.
This makes repeat purchasing faster and reduces unnecessary communication.
Once all relevant details have been reviewed, the order is officially confirmed.
The final order should clearly establish:
The exact product being manufactured.
The agreed product characteristics.
The quantity of every product and variation.
The agreed commercial terms.
The required packaging and branding.
The expected production schedule.
The destination and shipping requirements.
With these details confirmed, the order is ready to move into production.
Our order confirmation process can be summarized in eight steps:
Confirm the exact product and approved sample where applicable.
Confirm material, hair type, texture, length, color, density, lace, cap, and other specifications.
Confirm total quantities and all product variations.
Confirm the final quotation and payment terms.
Confirm packaging, labels, logos, and private-label requirements.
Confirm production schedule, destination, and shipping requirements.
Review all order details before production.
Release the confirmed order to the factory for manufacturing.
Order confirmation is the point where the project moves from discussion into manufacturing.
Before this stage, the customer and factory are discussing what the product should be.
After confirmation, the factory has a clear instruction for what to manufacture, how many to manufacture, and which specifications to follow.
This makes order confirmation an important connection between sales and production.
At Xuchang Wig, we aim to keep this stage clear and straightforward.
For standard wholesale products, the process can be quick.
For OEM and private-label products, we take additional care to confirm samples, specifications, packaging, branding, and product variations before production begins.
A successful manufacturing order begins with clear information.
Our objective is to ensure that the final order reflects exactly what the customer has approved before production starts.
From product specifications and quantities to packaging and delivery requirements, each important detail is confirmed before the order enters manufacturing.
Product → Specification → Quantity → Price → Packaging → Delivery → Confirmation → Production
Once the order is confirmed, our factory can move forward with production according to the agreed requirements.
Xuchang Wig — Clear order confirmation for reliable OEM, private-label, and wholesale manufacturing.
Whatsapp: +8618998453346
Phone: +8618998453346
Tel: +8618998453346
Email: [email protected]
Addr: Baiyun District, Guangzhou, Guangdong Province, China